C/LECT Corporate Leading Edge Credit Technologies

• C/LECT Cash Preprocessor for Automated Application using EDI, Scanning, Lockbox, etc.

• Remittance Scanning System for Automated Application of Large Checks

• System Design and Selection for In-House Cashiering (Replaces Lockbox Costs)

• Affiliated Distributors Remittance Processing

The C/LECT Cash Preprocessor (CCP) processes cash and remittance data automatically in large dollar or high volume Accounts Receivable Systems. The CCP is installed on your computer, sized to your environment and tailored to your exact specifications.

Modular

The CCP is a modular system which has 43 unique options that best suit your environment. The options include: EDI / EFT; scanning of remittance documents; in-house check processing systems; electronic commerce; credit and debit card payments; power keying of remittance information; and proprietary
payment application. The CCP can also identify and apply cash using algorithm and statement
processing if no remittance detail is received from the lockbox.

The CCP can process cash and remittance data received in any format.

Customization

The CCP is tailored to mimic your manual application process, including all subjective nuances. This includes: cash separation by enterprise, currency and account type; detail item matching based on partial invoice number or other referenced data (ERS); adjustments based on system, business and customer practices with decision tables at either the item or check level; and splitting of the cash and remittance data to multiple accounts or systems.

The CCP will meet your exact requirements.

Getting Started

C/LECT Consulting provides an on-site random sample of your A/R system. By analyzing your environment, we can best prescribe the options and detail your cost savings by our CCP.

Call us at 312-444-2978 for more information.

$35 Billion at 25 Fortune 500 Companies for 5+ Years

The C/LECT Cash Preprocessor (CCP) currently processes over Thirty-Five Billion Dollars of Cash and Remittance Details per year. It has an operational base of more than 25 Fortune 500 companies. One client has been running the CCP for nine years, with continual upgrades.

From A to 9; M to D; Hot to Cold; and # Up to $ Up

Our clients range from Automotive parts to K-9 foods; Manufacturing to Distribution; Hot to Cold
products; and from High Volume to High Dollar environments. Companies like:
Federal Mogul
Heinz Pet Products
Cooper Lighting and Crouse Hinds
Newark Electronics and Lawson Products
Best Foods Baking Company
Coca Cola Enterprises, Bottling Consolidated and Foods (Minute Maid)
Black and Decker Power Tools and Siemens Energy and Automation
Star-Kist Foods and Heinz Frozen Foods

Some of the volumes and statistics for a single company are:
Closes $500,000,000 on 250,000 line items per year for one customer thought EDI
Closes 50,000 invoices on a single check per month using the Scanner
Closes 50% of the 250,000 checks per month using only the MICR and check amount
Now has 8 cash applies and a part-time manager instead of 20 appliers and 2 managers

From E.S.P. to A.S.I.

The CCP is a modular system, allowing you to size it based on your environment. Our on-site
random sampling of your A/R system will help determine the most cost effective system from our
42 options.

Options using invoice information include: EDI / EFT; Scanning of Remittance Documents; and Proprietary Payment Applications, along with Bank Data Entry, Credit and Debit Cards, Electronic Commerce and Power Keying. For large volume but small account processing, Algorithm, monthly and weekly Statements and In-house Cashiering modules are available.

The usage of the EDI 820 segment set is becoming more popular. While part of the increase is due to outsourcing Accounts Payable to the banks, many companies are installing or upgrading A/P software which makes EDI payments and remittances a normal process. The advantage of the 820 transaction set is that deductions can be created on the correct account, with the correct adjustment code and comments, with no clerical effort.
C/LECT Cash Preprocessor (CCP) EDI/EFT processing currently handles five billion dollars of 820 transactions yearly. The CCP has the following processes in our 20 plus installations:

EDI Reception and Translation

Handle data from any EDI Translator in either its own format or mapped to our specs
A C/LECT EDI Translator program for Home Depot Remittances
An EDI Warehouse to match 820 remits to paper checks or separate EFT payments
An EDI Warehouse to hold future dated EFT payments

Account and Item Matching for Payments and Adjustments

Apply items based on the trading partner or remittance name
Match to a specific account based on Duns or Duns Plus 4 number
Identify the account based on store number
Edited invoice numbers
ERS payments
Bill of Lading or Purchase Order lookup routines

Adjustment Codes Based on Many Different Criteria

Specialized Home Depot Processing handling excess gross amounts
Conversion of the EDI codes to the A/R adjustment codes
Adjustment overrides by customer, region or business group
Summarization at the check or account level
Multiple adjustments per invoice
Adjustment codes based on freeform comments

Specialized Adjustment Processing

Handle line item adjustment information passed in the 820 format
Report freeform comments
Specialized reports for any particular adjustment or nonpayment
Broker or region assignments based on comments or store information
Pass all information to separate deduction systems

The C/LECT Cash Preprocessor can run on any platform and feed any A/R system that process batch payments with adjustments. In addition to EDI 820 processing, normal lockbox specialized lockbox, remittance scanning, power keying, EDI 823 and proprietary payments can be incorporated in the CCP. As with all C/LECT Solutions, it is customized to your exact specifications.

Document Imaging

Realize productivity gains and move towards a paperless environment by using document imaging to manage your invoice, statement, purchase order, accounts payable and order processing workflow.

Use our expertise to:

Help you select the best system to meet your business needs
Manage the process through installation
Design the workflow to maximize productivity
Develop custom user reference manuals tailored to your environment
Provide comprehensive user training

Check Processing

Using state of the art, image based document processing, you can process your checks in-house at a fraction of the cost that banks charge. C/LECT will design your environment and workflow to accommodate all your processing needs including:

Strategic post office box processing to ensure timely receipts
Timely mail processing
Image capture, storage and retrieval
MICR encoding of the check amount
Check endorsement and deposit preparation
Enhanced processing to include invoice number, P.O., etc.
Workflow and staff management to handle peaks and valleys, maximizing processing and funds availability

Using a centralized office, the distributor remittances and summary payments are scanned, indexed and the details tabled to automatically close your receivables, create item level adjustments and create summarized invoices on the A.D. parent accounts. This will eliminate all bank keying charges (if you route the A.D. remits to your lockbox) and apply the items automatically through batch instead of manually closing the items.

C/LECT’s Centralized A.D. Processing Center will Receive the Distributor’s Remittances and A.D.’s Summary Payment Documents

Route the Distributors’ Remittances to C/LECT’s Processing Center to:

Scan the control document and enter the summary totals for verification
Scan the remittance performing OCR on all relevant fields
Build indexes to items and adjustments for a scanned remittance image
Build a remittance database for summary payment verification and cash forecasting
Create and transmit a remittance file based on your specifications: BAI, EDI or Proprietary
Send the remittance documents and scanned indexed images to you
You can review the databases and images through our web connection

Route A.D.’s Summary Payment Document to C/LECT’s Processing Center to:

Enter the summary totals for verification
Scan the summary document performing OCR on all relevant fields
Build indexes to individual payments for a scanned summary image
Build a payment database for wire transfer totals
Compare the remittance database to the payment database for any exceptions
Create and transmit a summary payment file based on your specifications

C/LECT’s Cash Preprocessor can run with your A.R. System to Provide the Total Application of the Invoices and Summary Payments

The CCP Can Provide the Necessary Automated Application

C/LECT’s Cash Preprocessor can run with your A.R. System to Provide the Total Application of the Invoices and Summary Payments. The CCP will:

Close all matching invoices and create short payment and unreferenced adjustments
Handle unearned cash discounts to your exact specifications
Create Summary Invoices on the A.D. accounts with the proper terms
Close the Summary Invoices with discounts using the wire transfers




The C/LECT Cash Preprocessor (CCP) processes cash and remittance data automatically in large dollar or high volume Accounts Receivable Systems. The CCP is installed on your computer, sized to your environment and tailored to your exact specifications.
	Modular
	The CCP is a modular system which has 43 unique options that best suit your environment. The options include: EDI / EFT; scanning of remittance documents; in-house check processing systems; electronic commerce; credit and debit card payments; power keying of remittance information; and proprietary payment application. The CCP can also identify and apply cash using algorithm and statement processing if no remittance detail is received from the lockbox.
	The CCP can process cash and remittance data received in any format.
	Customization
	The CCP is tailored to mimic your manual application process, including all subjective nuances. This includes: cash separation by enterprise, currency and account type; detail item matching based on partial invoice number or other referenced data (ERS); adjustments based on system, business and customer practices with decision tables at either the item or check level; and splitting of the cash and remittance data to multiple accounts or systems.
	The CCP will meet your exact requirements.
	Getting Started
C/LECT Consulting provides an on-site random sample of your A/R system. By analyzing your environment, we can best prescribe the options and detail your cost savings by our CCP. Call us at 312-444-2978 for more information.

	$35 Billion at 25 Fortune 500 Companies for 5+ Years
	The C/LECT Cash Preprocessor (CCP) currently processes over Thirty-Five Billion Dollars of Cash and Remittance Details per year. It has an operational base of more than 25 Fortune 500 companies. One client has been running the CCP for nine years, with continual upgrades.
	From A to 9; M to D; Hot to Cold; and # Up to $ Up
	Our clients range from Automotive parts to K-9 foods; Manufacturing to Distribution; Hot to Cold products; and from High Volume to High Dollar environments. Companies like: Federal Mogul Heinz Pet Products Cooper Lighting and Crouse Hinds Newark Electronics and Lawson Products Best Foods Baking Company Coca Cola Enterprises, Bottling Consolidated and Foods (Minute Maid) Black and Decker Power Tools and Siemens Energy and Automation Star-Kist Foods and Heinz Frozen Foods Some of the volumes and statistics for a single company are: Closes $500,000,000 on 250,000 line items per year for one customer thought EDI Closes 50,000 invoices on a single check per month using the Scanner Closes 50% of the 250,000 checks per month using only the MICR and check amount Now has 8 cash applies and a part-time manager instead of 20 appliers and 2 managers
	From E.S.P. to A.S.I.
	The CCP is a modular system, allowing you to size it based on your environment. Our on-site random sampling of your A/R system will help determine the most cost effective system from our 42 options. Options using invoice information include: EDI / EFT; Scanning of Remittance Documents; and Proprietary Payment Applications, along with Bank Data Entry, Credit and Debit Cards, Electronic Commerce and Power Keying. For large volume but small account processing, Algorithm, monthly and weekly Statements and In-house Cashiering modules are available.



The usage of the EDI 820 segment set is becoming more popular. While part of the increase is due to outsourcing Accounts Payable to the banks, many companies are installing or upgrading A/P software which makes EDI payments and remittances a normal process. The advantage of the 820 transaction set is that deductions can be created on the correct account, with the correct adjustment code and comments, with no clerical effort. C/LECT Cash Preprocessor (CCP) EDI/EFT processing currently handles five billion dollars of 820 transactions yearly. The CCP has the following processes in our 20 plus installations:
	EDI Reception and Translation
	Handle data from any EDI Translator in either its own format or mapped to our specs A C/LECT EDI Translator program for Home Depot Remittances An EDI Warehouse to match 820 remits to paper checks or separate EFT payments An EDI Warehouse to hold future dated EFT payments
	Account and Item Matching for Payments and Adjustments
	Apply items based on the trading partner or remittance name Match to a specific account based on Duns or Duns Plus 4 number Identify the account based on store number Edited invoice numbers ERS payments Bill of Lading or Purchase Order lookup routines
	Adjustment Codes Based on Many Different Criteria
	Specialized Home Depot Processing handling excess gross amounts Conversion of the EDI codes to the A/R adjustment codes Adjustment overrides by customer, region or business group Summarization at the check or account level Multiple adjustments per invoice Adjustment codes based on freeform comments
	Specialized Adjustment Processing
	Handle line item adjustment information passed in the 820 format Report freeform comments Specialized reports for any particular adjustment or nonpayment Broker or region assignments based on comments or store information Pass all information to separate deduction systems

The C/LECT Cash Preprocessor can run on any platform and feed any A/R system that process batch payments with adjustments. In addition to EDI 820 processing, normal lockbox specialized lockbox, remittance scanning, power keying, EDI 823 and proprietary payments can be incorporated in the CCP. As with all C/LECT Solutions, it is customized to your exact specifications.



	Document Imaging
	Realize productivity gains and move towards a paperless environment by using document imaging to manage your invoice, statement, purchase order, accounts payable and order processing workflow.

	Use our expertise to:
	Help you select the best system to meet your business needs Manage the process through installation Design the workflow to maximize productivity Develop custom user reference manuals tailored to your environment Provide comprehensive user training
	Check Processing
	Using state of the art, image based document processing, you can process your checks in-house at a fraction of the cost that banks charge. C/LECT will design your environment and workflow to accommodate all your processing needs including:

	Strategic post office box processing to ensure timely receipts Timely mail processing Image capture, storage and retrieval MICR encoding of the check amount Check endorsement and deposit preparation Enhanced processing to include invoice number, P.O., etc. Workflow and staff management to handle peaks and valleys, maximizing processing and funds availability



Using a centralized office, the distributor remittances and summary payments are scanned, indexed and the details tabled to automatically close your receivables, create item level adjustments and create summarized invoices on the A.D. parent accounts. This will eliminate all bank keying charges (if you route the A.D. remits to your lockbox) and apply the items automatically through batch instead of manually closing the items. C/LECT’s Centralized A.D. Processing Center will Receive the Distributor’s Remittances and A.D.’s Summary Payment Documents
	*Route the Distributors’ Remittances to C/LECT’s Processing Center to:*
	Scan the control document and enter the summary totals for verification Scan the remittance performing OCR on all relevant fields Build indexes to items and adjustments for a scanned remittance image Build a remittance database for summary payment verification and cash forecasting Create and transmit a remittance file based on your specifications: BAI, EDI or Proprietary Send the remittance documents and scanned indexed images to you You can review the databases and images through our web connection
	*Route A.D.’s Summary Payment Document to C/LECT’s Processing Center to:*
	Enter the summary totals for verification Scan the summary document performing OCR on all relevant fields Build indexes to individual payments for a scanned summary image Build a payment database for wire transfer totals Compare the remittance database to the payment database for any exceptions Create and transmit a summary payment file based on your specifications

	C/LECT’s Cash Preprocessor can run with your A.R. System to Provide the Total Application of the Invoices and Summary Payments

	The CCP Can Provide the Necessary Automated Application

	C/LECT’s Cash Preprocessor can run with your A.R. System to Provide the Total Application of the Invoices and Summary Payments. The CCP will:
	Close all matching invoices and create short payment and unreferenced adjustments Handle unearned cash discounts to your exact specifications Create Summary Invoices on the A.D. accounts with the proper terms Close the Summary Invoices with discounts using the wire transfers